Secretary of State Status Information: Availability of Corporate/UCC Services During COVID-19

Updated 10/5/2020

Notes:

  • The service companies used by the firm have accounts with all U.S. states and are able to access all online services available in any given state as long as the applicable states have functional websites. 
  • “Corporate Services” covers good standing certificates, certified charter documents and corporate filings.
  • “UCC Services” covers UCC filings and UCC searches.

Key:

  • C = Certified Copies
  • P = Plain; Non-Certified Copies

Arizona

  • Current Status: The state's governor has issued several executive orders slowing down or modifying the state's reopening plans due to a recent surge in new COVID-19 cases; secretary of state counter service has been suspended; a drop box is available but encouraging online and fax services; two hour, same day and next day expedited service and filing options are available. Website
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment. 
  • Charter Documents: Yes, C & P with delays.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

California

  • Current Status: On Aug. 28, the state’s governor announced a significant change to the structure of the state’s reopening plan. The state will now use a 4-tier, color-coded system to control reopening by county. It will also require a minimum 21-day waiting period before a county can be downgraded to better allow businesses to plan to reopen with more certainty; secretary of state counter service has been suspended; a drop box, mail, and online services, as well as 24-hour, expedite and preclearance services are available; no other expedited services are currently available; 72-hour window to correct any document and maintain file date has been reinstated; routine services experiencing some delays in turnaround times. Website
  • UCC Filings: Yes.
  • Charter Documents: Yes, C & P with delays.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Colorado

  • Current Status: State's counties are moving toward the "Protect our Neighbors" phase of reopening which they can only enter if they meet certain criteria; this phase is expected to be in place until there is a coronavirus vaccine or cure; secretary of state counter service has been suspended; a drop box and online services are available; mail is also available when needed; expedite options are currently unavailable for filings that cannot be submitted online or sent via USPS; office will review filings on Mondays, Tuesdays, and Thursdays only; experiencing some delays. Website
  • UCC Filings: Yes, but does not accept mailed-in UCCs.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Delaware

  • Current Status: State commenced phase two of reopening on June 15, then moved to an expanded rolling phase two reopening and has announced that there will be a delay in progressing to phase three; secretary of state counter service has been reinstated; all secretary of state services typically offered to online registered agents are in place; expedited services and turnaround times are status quo; file dates are secure.
  • UCC Filings: Yes.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Florida

  • Current Status: State has moved to third and final phase of reopening; secretary of state counter service has been suspended; all online services remain available; routine corporate filings are delayed and the state does not offer expedited service options. Website and UCC Website
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P with delays.
  • Corporate Filings: Yes, with delays.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Georgia

  • Current Status: The state's governor has extended the public health state of emergency through Nov. 9; secretary of state counter service has been suspended; online services are available and online, emailed, and mailed filings will be accepted; expedited services are available; documents and payments sent via overnight courier/USPS may be delayed. Website
  • UCC Filings: Yes, but some counties do not accept mailed-in UCCs.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Illinois

  • Current Status: State is currently in phase four of reopening and will remain in said phase until a coronavirus vaccine is available; secretary of state counter service has been reinstated; online services are available; stand and wait services remain unavailable; 24-hour and 48-hour expedited services are available; experiencing some delays, including routine corporate filings; no penalties for annual reports filed ninety days after the due date.
  • UCC Filings: Yes.
  • Charter Documents: Yes, C & P. 
  • Corporate Filings: Yes, with delays.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Indiana

  • Current Status: State has moved to fifth and final stage of reopening; secretary of state counter service not available without an appointment; online, email, and mail services are available; reduced requirements to reinstate during duration of state of emergency; entities will remain in active status and will not be revoked or administratively dissolved until further notice.
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Kentucky

  • Current Status: State is currently in phase 3 of reopening and due to a recent surge in new COVID-19 cases, some of the reopening plans have been slowed down or modified; secretary of state counter service has been suspended; online, mail and email services are available. Website
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Michigan

  • Current Status: Most regions of the state are currently in phase four of reopening while the Upper Peninsula and parts of the northern Lower Peninsula regions are in phase five; the state's state of emergency has been extended through Oct. 23; secretary of state counter service has been suspended; online services are available and email when necessary; all corporate expedited and routine services are available; corporate filing evidence return delayed; late filing penalties will be assessed for annual reports received after Aug. 11, 2020. Website 
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes, with delays.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Minnesota

  • Current Status: State commenced phase three of reopening on June 10; secretary of state counter service has been suspended; a drop box, online, and expedited services are available. Website
  • UCC Filings: Yes.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Missouri

  • Current Status: State fully reopened and entered phase two of its reopening plan on June 16; secretary of state counter service has been reinstated; online, email and mail/USPS filing services are available. 
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment. 
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

New York

  • Current Status: All of the state’s regions are currently in phase four of reopening; secretary of state counter service has been suspended; online services are available; all expedited corporate filing services are available; the 24-hour service is taking 48 hours to receive evidence. Website
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P, with delays.
  • Corporate Filings: Yes, with delays.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

North Dakota

  • Current Status: Remains open and the usual services are available.
  • UCC Filings: Yes, but does not accept mailed-in UCCs.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Ohio

  • Current Status: Due to a recent surge in new COVID-19 cases, residents are encouraged to limit travel, practice social distancing and wear masks; state officials released a color-coded coronavirus map that describes the outbreak’s severity in each county and whether mask-wearing is required; secretary of state counter service has been reinstated; online and mail services are also available; all business and UCC filings must be submitted online. Website
  • UCC Filings: Yes, but does not accept mailed-in UCCs.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Pennsylvania

  • Current Status: All of the state's counties are now in the green phase of reopening but due to a recent surge in new COVID-19 cases, some of the reopening plans have been slowed down or modified; secretary of state counter service has been suspended; a drop box and online services are available; now offering a limited number of corporate expedited services per day; allowing a 60-day window to resubmit a rejected business entity filing. Website 
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Texas

  • Current Status: State commenced phase three of reopening on June 3 but due to a recent surge in new COVID-19 cases, some of the reopening plans have been slowed down or modified; secretary of state counter service has been suspended; a drop box, online and e-mail services are available; new app available to upload any filing and keep the drafter's original formatting and allowing filings to be done electronically without requiring the use of standard forms; corporate and UCC filings are delayed. Website 
  • UCC Filings: Yes, with delays.
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes, with delays.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.

Wisconsin

  • Current Status: On May 13, Wisconsin's Supreme Court overturned the existing stay-at-home order and all statewide restrictions have been lifted but some local jurisdictions have chosen to continue their own restrictions; secretary of state counter service has been suspended; online services and mail requests are available; 1-hour and 4-hour expedited services for corporate filing have been suspended but 24-hour and 72-hour expedited services are available; may experience some delays. Website 
  • UCC Filings: Yes, but electronically submitted UCCs cannot have an attachment. 
  • Charter Documents: Yes, C & P.
  • Corporate Filings: Yes.
  • Good Standings: Yes.
  • UCC Searches with Copies: Yes.