Receptionist/Office Support Assistant (Naples)
At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.
Taft is currently seeking a Receptionist/Office Support Assistant to join our team in Naples.
We are seeking a Receptionist/Office Support Assistant to support our team in the Naples office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.
Duties and Responsibilities:
- Professionally answer and direct all incoming calls
- Assist and greet internal/external clients in a professional and hospitable manner
- Coordinate and process incoming and outgoing mail and deliveries, and route within the office
- Responsible for general up-keep of reception and hospitality area
- Maintain conference room scheduler
- Coordinate meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling
- Assist with conference room set up and break down
- Assists legal assistants and attorneys with time entry, and other billing and invoicing tasks.
- Provides administrative support for attorneys and other team members.
- Processes requests for payment of invoices and expense reimbursements.
- Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from errors.
- Saves emails, documents, and other legal digital media in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department.
- Responds to requests with urgency and effectively prioritizes work.
- Provides other general office tasks as requested.
Requirements:
- Minimum of 3 years related work experience and/or training strongly preferred. Experience in a professional services firm also preferred.
- Demonstrated proficiency with Microsoft Word and Outlook. Excel experience preferred.
- Strong attention to detail and accuracy.
- Ability to collaborate and work effectively as part of a team.
- Excellent time-management and organizational skills.
- Proficient command of the English language and standard grammar rules.
- Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
- Ability to communicate effectively related to projects, deadlines, questions, etc.
- Strong organizational skills
- Ability to multi-task
- Strong work ethic
- Experience with Filesite, iManage a plus.
- Excellent verbal and written communication skills
- Professional appearance and punctuality
Interested candidates should apply here.