Receptionist/Conference Center Coordinator (Washington, D.C. – Capitol Hill)

Taft is seeking a Receptionist/Legal Assistant to join our team in our Washington, DC – Capitol Hill Office.

Taft is seeking a Receptionist/Legal Assistant for our Washington, DC Capitol Hill office. This is a full-time in office position, Monday through Friday 8:30 a.m. – 5:00 p.m.  All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Responsibilities:

• Professionally answer and direct all incoming calls
• Coordinate suite access, for visitors and in office staff
• Work with the Director of Operations for all on-site facilities needs
• Work with property management in relation to office and building needs
• Assign and manage visitor offices
• Work with Receptionist at Dupont Circle office to maintain offices to a similar standard
• Greet clients in a professional and hospitable manner
• Assist attorneys and public affairs staff with the production of documentation, time entry, expenses and other administrative tasks as necessary
• Coordinate and process incoming and outgoing mail and deliveries, and route within the office
• Assist with set-up and coordination of onsite events
• Responsible for general up-keep of reception, conference rooms and office as a whole
• Maintain conference room scheduler
• Coordinate in-office meetings (i.e., catering arrangements, audio-visual set-up, and/or conference call scheduling)
• Assist with conference room set-up and break-down, including upkeep of catering kitchen and areas
• Other projects and assignments as directed

Qualifications:

• Minimum of 3 years’ experience as a secretary or administrative assistant supporting multiple professionals
• Experience in a law firm, public policy or lobbying environment is a plus
• Bachelor’s degree preferred, or any combination of education, training and experience that demonstrates the ability to perform the duties of the position
• Strong organizational skills
• Detail oriented with the ability to multi-task
• Demonstrated proficiency using Microsoft Outlook, Word, Excel and PowerPoint, experience with iManage a plus
• Excellent verbal and written communication skills with the ability to always communicate professionally
• Able to work overtime if needed

Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $50,000/yr. – $67,000/yr. Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

Candidates interested in Washington, DC should apply here.

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^{Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.}