Conference Center Coordinator (Cincinnati)
At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,250 attorneys and over 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.
Taft is currently seeking a Conference Center Coordinator to join our team.
We are seeking a Conference Center Coordinator with 2+ years’ experience to support our Cincinnati office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.
Duties and Responsibilities:
- Act as first point of contact for client looking to schedule meetings and events in Taft’s conference centers. Partner with clients to understand goals, requirements, and expectations for each event.
- Manage Maptician for client and community activity requests.
- Coordinate with IT to set up video conferencing and audio needs, communicate with Office Services team for timely meeting setups and breakdowns.
- Submit event receipts and invoices via LMS for processing.
- Order and coordinate food and beverage for client meetings and events as needed.
- Coordinate staffing for after-hours events.
- Plan and execute large-scale internal events (i.e., Office Holiday Party, Administrative Professionals week, Taft Family Day, etc.).
- Work with the Operations, Business Development, and Professional Development Teams to coordinate various smaller internal events, including in-office I&O activities.
- Liaise with practice group leaders and legal assistants in the coordination of teambuilding events and provide support, as needed.
- Maintain inventory for both conference centers.
- Assist with hospitality tasks as needed which may include, but is not limited to, backup reception coverage, stocking conference rooms, and placing maintenance requests through Commercial Café.
- Perform miscellaneous administrative support duties as needed.
Knowledge, Skills, and Abilities:
- Must demonstrate a high degree of professionalism, credibility and personal effectiveness.
- Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
- Strong self-management skills, including high level of organization, problem-solving, and proactive approach.
- Thoroughness and strong attention to detail.
- Ability to collaborate well with colleagues and work effectively as a team.
- Ability to multi-task and remain calm under pressure.
- Must be flexible and dependable.
Education and Experience:
- High school diploma or GED required.
- Two years of related experience in a professional services firm desired.
- Experience working in Word, PowerPoint and Outlook desired.
Interested candidates should apply here.