Receptionist (Minneapolis)

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 800 attorneys and approximately 1,500 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is currently seeking a Receptionist to join our team in Minneapolis.

We are seeking a Receptionist with 2+ years’ experience to support our team in the Minneapolis office. All Taft employees operate under a “Client First” philosophy — in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

Greets clients and guests to the Firm.
Receives incoming phone calls. Takes and relays messages and clearly and concisely provides directions and information to callers and guests.
Schedules conference rooms and meetings.
Orders and coordinates food and beverages for client and internal meetings and events.
Routes FedEx and other incoming mail.
Manages front desk tasks and responsibilities.
Monitors security cameras and reports concerns to office management.
Performs miscellaneous administrative support duties for assigned office which may include validating parking tickets, arranging cab service, providing and tracking visitor badges.
Assists other departments and practice groups with special projects which may include entering Firm invoices into LMS, processes notaries, compiling closing books and other tasks as requested.
Assists with hospitality tasks in assigned office as needed (checking conference rooms; coordinating with IT to setup video conferencing and audio needs; communicating with hospitality team for timely meeting setups and breakdowns; checking conference rooms and kitchens to ensure that all are stocked, clean and organized).

Requirements:

High school diploma or GED required.
Two years of related experience in a professional services firm desired.
Knowledge and experience with computerized voice over IP phone system required.
Experience working in Word, Excel and Outlook desired.
Must demonstrate a high degree of professionalism, credibility, and personal effectiveness.
Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
Thoroughness and strong attention to detail.
Ability to collaborate well with colleagues and work effectively as a team.
Must be flexible and dependable.

Interested candidates should apply to Alycen Cummings, acummings@taftlaw.com.

^{Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.}