Paralegal - Business

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with approximately 625 attorneys and 1,000 employees firm-wide, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is seeking a paralegal to serve our Business team in Taft’s Cincinnati office.

We are seeking a Paralegal with 3+ years of legal experience to support our Business team in the Cincinnati office, who would perform work of a substantial legal nature under the supervision of a lawyer. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. 

Duties & Responsibilities:

  • Follow the ethical requirements set forth by the Rules of Professional Conduct of the applicable jurisdiction.
  • Clearly communicate in a concise (oral and written), professional manner.
  • Proactively provide support to attorneys as assigned.
  • Draft routine legal documents and correspondence specific to the Business and Finance practice groups.
  • Conduct factual legal research and analysis relevant to practice area using all available resources including print and electronic sources.
  • At the direction of the assigning attorney, correspond with outside counsel, filing agents, and clients.
  • Organize and maintain internal files and closing materials for assigned practice group.
  • Prioritize work, monitor deadlines, and communicate the same to the assigned team.
  • Timely enter, reviews, and correct time entries.
  • Arrange for procurement of outside services such as statutory agent services, lien searches, state filings, securities filings, etc.
  • Perform reviews of various legal documents.
  • Assist with diligence matters for various deal work.
  • Process invoices for client disbursements and firm expenses for payment.
  • File various documents with appropriate governmental bodies, including states, FINRA, and the SEC.
  • Act as liaison between attorneys and practice support teams.
  • Manage DocuSign signature process and compile signature pages.
  • Prepare closing binders/files for transactions.
  • Assist in the formation of business entities, including corporations and limited liability companies.
  • Draft and revise documents for filing with state and county offices.
  • Draft and revise Articles of Incorporation/Formation.
  • Prepare Simple Deeds and stock certificates.
  • Draft loan and/or general transactional documents.
  • Review Letters of Intent, contracts, Loan Commitments, and UCC’s.
  • Familiarity with Secretary of State websites, particularly for the states of Ohio, Indiana, and Kentucky.
  • Prepare and maintain/update corporate minute books including ownership certificates and ledgers.
  • Organize, participate, and assist in business transactions and prepare and update closing and other checklists.
  • Update and maintain electronic data rooms.
  • Run lien searches and litigation reports.

Requirements:

  • 3+ years’ paralegal experience; corporate legal department paralegal experience preferred.
  • ABA-approved paralegal degree/certificate, or equivalent combination of experience.
  • Maintain client confidentiality.
  • Demonstrated strong attention to detail.
  • Proficient in Microsoft Office 2010 – Word, Outlook, and Excel.
  • Proficient in computerized legal research programs including WestLaw, Lexis/Nexis, PACER, and proficiency with electronic data rooms and secure file transfer systems and programs.
  • Proficient in case management software and/or specialty practice area software where applicable.
  • Proficient in Adobe Acrobat and other PDF software such as Power PDF.
  • Proficient in CARTA – ability to submit materials to CARTA, review CARTA files, and update capitalization tables.
  • Adept at using DocuSign and creating multiple-choice forms.
  • Proficient in iManage Desksite preferred. Must have experience in some large-scale document management system. Previous experience in performing searches and finding documents for references preferred.
  • Notary Public preferred.

Interested candidates should email a resume and cover letter to Alycen Cummings at acummings@taftlaw.com.


Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks and responsibilities but is not intended to be an exhaustive listing.