Legal Assistant - Business (Chicago)

Taft is seeking a legal assistant to serve our Business team in Taft’s Chicago office.

We are seeking a legal assistant with 2+ years of legal and/or office experience to provide administrative support to our team in the Chicago office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Provides skilled, proactive administrative support to assigned attorneys and others, as needed.
• Maintains and processes case information, assisting with the preparation of legal documents, and managing the progression of deals to final disposition.
• Exhibits outstanding client service in greeting guests, scheduling meetings, and conducting telephone conferences.
• Works on deals with heavy client interaction.
• Assists with reviewing daily dockets and coordinating with attorneys and appropriate parties on upcoming dates and deadlines for calendar filings.
• Processes new client intake, maintains files within the firm’s electronic records management system.
• Prepares and assists with closing binders.
• Maintains calendar of events and setting reminders for deadlines for assigned attorney(s), scheduling appointments and coordinating travel.
• Prepares and reviews documents, letters and memoranda according to Firm standards using word processing software and document management systems.
• Processes requests for payment and reimbursements.
• Enters attorney billable hours into the firm billing program, prepares and organizes attorney expense claims, coordinates billing reports, and prepares and sends bills
• Creates, maintains and retires files in accordance with Taft’s Information Governance Policy.
• Attends virtual and in-person signings to witness and notarize documents.
• Responds to requests with a sense of urgency and effectively prioritizes work; ability to work independently and as part of a team.
• Proactively monitors deadlines.
• Processes requests for payment and reimbursements as well as time entries/billing.
• Assists in managing client contacts, emails, and printing documents as well as processing mail.
• Clearly communicates in a concise, professional manner.

Requirements:

• 2+ years’ experience with legal or office administrative work.
• Some education beyond high school or other coursework related to the legal industry preferred.
• Strong attention to detail.
• Proficient command of the English language and standard grammar rules.
• Proficiency with Kofax/Nuance, InTapp, LMS+, iManage, or those software programs’ counterparts strongly preferred.
• Demonstrated proficiency with Microsoft Office programs and DocuSign.

Taft offers competitive compensation and a comprehensive benefits package, including medical, dental, vision, life, long-term disability, flexible spending, 401K, Paid Time Off, paid holidays, bonus, and more. The salary range for this position is $32.97/hr. – $45.05/hr.  Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level.

 

Interested candidates should apply here.

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^{Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.}