Information Management Specialist

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 800 attorneys and approximately 1,500 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is seeking a Records Assistant to support our Information Governance team in Taft’s Cincinnati office.

We are seeking a Records Assistant to support our Information Governance team in the Cincinnati office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Essential Duties:

  • Searches, locates, retrieves and delivers information through established procedures and protocols and delivery systems.
  • Receives files or files lists for entry into information tracking application (“IRM), validates data for accuracy and enters into IRM.
  • Manages storage assignments and information custody for on-site and off-site files.
  • Sorts, classifies and codes physical and electronic information for filing and scanning.
  • Completes assigned work associated with on-boarding and off-boarding employees and client files/matters.


  • High School Diploma or equivalent; some college preferred.
  • Minimum of 3 years working in a professional office environment preferred.
  • Working knowledge of records and information operations management operations, protocols, and best practices in the legal industry preferred.
  • Demonstrated experience managing physical and electronic documents, files and containers preferred.
  • Experience providing superior customer service in a fast-paced environment.
  • Working knowledge of Microsoft Office tools (Word, Outlook, Excel and PowerPoint).
  • Attention to detail and ability to manage and prioritize workload.
  • Ability to effectively communicate verbally and in writing and actively listen to a variety of audiences.
  • This position requires the ability to regularly lift and carry boxes that typically weigh up to 40 pounds.

Interested candidates should apply to Alycen Cummings,

Taft is a State of Minnesota and City of St. Paul Affirmative Action Employer as required in those jurisdictions. Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.