Event Coordinator

We are looking for an energetic, customer-service focused Events Coordinator to serve our team in Taft’s Indianapolis office.

This position will be based in Taft's Indianapolis office. This is an entry-level position.

Summary

Event Coordinators serve clients by planning and managing well-coordinated smoothly functioning events of varying sizes for our large law firm.  Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Essential Functions

• Provides outstanding client service in organizing events ranging in size from small meetings to large-scale events.
• Communicates clearly in a concise, professional manner with all stakeholders, both internal and external.
• Welcomes guests to our office with a polished professionalism.
• Event Management:
• Schedules, plans, and manages events from concept through clean up.
• Coordinates with other staff members to share support functions to ensure complete coverage for planning, event, and clean-up and to manage schedules and after-hours coverage.

• Oversees the completion of activities such as, but not limited to:

• Checking conference rooms and kitchens to ensure all are properly stocked and tidy.
• Coordinate with IT and 35th floor receptionist to set up video conferencing and audio needs.
• Communicates with the Office Services team for event set up and breakdowns in a timely manner.

Competencies

• Must demonstrate effectiveness in the planning and implementation of events.
• Must show ability to adapt to changing priorities and parameters and to be proactive in implementing plans, changes, and handling the unexpected.
• Must be a good problem solver.
• Must maintain client confidences.
• Must be detail-oriented, thorough & demonstrate strong attention to detail.
• Must collaborate well and efficiently and demonstrate active teamwork in achieving the goal.
• Must demonstrate polished hospitality communications proficiency.
• The position requires flexibility for changing schedules, priorities, and unexpected occurrences.
• Must demonstrate a high level of professionalism in hospitality and collaborative duties.
• Must have and demonstrate a very high level of organization and attention to the optics and details of an event.
• Must dress appropriately for a visible, hospitality role.

Any interested candidates should email a cover letter and resume to Alycen Cummings at acummings@taftlaw.com.

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^{Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.}