Document Specialist

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with over 600 attorneys and 1,000 employees firm-wide, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

We are looking for an energetic, customer service focused Document Specialist in our Dayton office.

We are looking for a Document Specialist to support our Dayton office. Document Specialists serve our clients by providing administrative support to our attorneys and staff. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. 

Duties & Responsibilities:

  • Attorney & Staff Support
    • Responds to attorney & staff requests with a sense of urgency and effectively prioritizes work.
    • Monitors deadlines and proactively supports attorney and staff requests.
    • Transcribes dictation.
    • Ongoing responsibility to keep client files up to date.
    • Assures all outgoing mail, FedEx, and interoffice shipments are labeled correctly and dispatched.
    • Restocks office and hospitality supplies.
    • Occasionally handles deliveries and pickups to and from clients.
    • Occasionally files documents in various county and federal courts.
    • Sets up and breaks down accommodations for meetings, lunches, and conferences.
    • Provides backup support to the front desk receptionist.
      • Greeting guests.
      • Answering phones.
      • Conference room scheduling.
    • Information Management
      • Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.

Requirements:

  • Proficiency in the following software applications:
    • Microsoft Office 2010: Word, Excel, Outlook and PowerPoint.
    • Nuance PDF Converter.
    • DeskSite/FileSite/iManage (desired).
    • BigHand Dictation (desired).
  • Thoroughness & Attention to Detail.
  • Communication Proficiency.
  • Personal Effectiveness & Credibility.
  • Ability to Adapt.
  • Problem-Solving Skills.
  • Valid Driver’s License.
  • Maintains Confidences.
  • Collaboration & Teamwork.
  • Deadline Driven.

Interested candidates should apply to Alycen Cummings, acummings@taftlaw.com.


Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks and responsibilities but is not intended to be an exhaustive listing.