Document Specialist

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with 625 attorneys and 1,000 employees firm-wide, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is currently seeking a Document Specialist to serve our team in Taft’s Cincinnati office.

We are seeking a Document Specialist to support our team in the Cincinnati office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Essential Duties:

  • Provides administrative and clerical support for attorneys and other team members.
  • Responds to requests with a sense of urgency and effectively prioritizes work.
  • Monitors various deadlines, reminding Legal Assistants and attorneys when appropriate of approaching deadlines. Supports Legal Assistants and other colleagues in meeting the deadlines.
  • Composes letters and memoranda as directed, ensuring that letters are well-written and free from error.
  • Transcribes dictation.
  • Inputs timekeeper’s time into the firm’s time management system.
  • Processes requests for payment and reimbursements.
  • Processes mail.
  • Runs errands; delivers documents or other things to other floors, offices, or colleagues.
  • Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department

Competencies:

  • Demonstrated proficiency with the following software applications:
    • Microsoft Office 2016: Word, Excel, Outlook, and PowerPoint.
    • Nuance PDF Converter.
    • Experience with DeskSite/FileSite/iManage is preferred.
    • Experience with BigHand Dictation software is preferred.
  • Demonstrated personal effectiveness & credibility.
  • Ability to maintain productive, cordial relationships with colleagues and others with whom you will come in contact; must demonstrate the ability to collaborate and to engage in teamwork.
  • Must demonstrate the ability to adapt readily when circumstances and/or assignments change.
  • Must maintain client confidences and the confidentiality of Taft internal information.
  • Must demonstrate thoroughness & very close attention to detail.
  • It is essential that Document Specialist have the ability to communicate effectively, using proper English, grammar, and punctuation in oral and written communications.
  • Must be deadline driven.

Interested candidates should apply to Alycen Cummings, acummings@taftlaw.com.


Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.