Document Specialist

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with over 600 attorneys and 1,000 employees firm-wide, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

We are looking for an energetic, customer service focused Document Specialist in our Dayton office.

We are looking for a Document Specialist to support our Dayton office. Document Specialists serve our clients by providing administrative support to our attorneys and staff. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. 

Duties & Responsibilities:

  • Attorney & Staff Support
    • Responds to attorney & staff requests with a sense of urgency and effectively prioritizes work.
    • Monitors deadlines and proactively supports attorney and staff requests.
    • Transcribes dictation.
    • Ongoing responsibility to keep client files up to date.
    • Assures all outgoing mail, FedEx, and interoffice shipments are labeled correctly and dispatched.
    • Restocks office and hospitality supplies.
    • Occasionally handles deliveries and pickups to and from clients.
    • Occasionally files documents in various county and federal courts.
    • Sets up and breaks down accommodations for meetings, lunches, and conferences.
    • Provides backup support to the front desk receptionist.
      • Greeting guests.
      • Answering phones.
      • Conference room scheduling.
    • Information Management
      • Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.


  • Proficiency in the following software applications:
    • Microsoft Office 2010: Word, Excel, Outlook and PowerPoint.
    • Nuance PDF Converter.
    • DeskSite/FileSite/iManage (desired).
    • BigHand Dictation (desired).
  • Thoroughness & Attention to Detail.
  • Communication Proficiency.
  • Personal Effectiveness & Credibility.
  • Ability to Adapt.
  • Problem-Solving Skills.
  • Valid Driver’s License.
  • Maintains Confidences.
  • Collaboration & Teamwork.
  • Deadline Driven.

Interested candidates should apply to Alycen Cummings,

Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks and responsibilities but is not intended to be an exhaustive listing.