Document Specialist

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with 625 attorneys and 1,000 employees firm-wide, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is currently seeking a Document Specialist to serve our team in Taft’s Cincinnati office.

We are seeking a Document Specialist to support our team in the Cincinnati office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients. This is an entry-level position.

Essential Duties:

  • Provides administrative and clerical support for attorneys and other team members.
  • Responds to requests with a sense of urgency and effectively prioritizes work.
  • Monitors various deadlines, reminding Legal Assistants and attorneys when appropriate of approaching deadlines. Supports Legal Assistants and other colleagues in meeting the deadlines.
  • Composes letters and memoranda as directed, ensuring that letters are well-written and free from error.
  • Transcribes dictation.
  • Inputs timekeeper’s time into the firm’s time management system.
  • Processes requests for payment and reimbursements.
  • Processes mail.
  • Runs errands; delivers documents or other things to other floors, offices, or colleagues.
  • Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy and the protocols and procedures of the Information Governance Department


  • Demonstrated proficiency with the following software applications:
    • Microsoft Office 2016: Word, Excel, Outlook, and PowerPoint.
    • Nuance PDF Converter.
    • Experience with DeskSite/FileSite/iManage is preferred.
    • Experience with BigHand Dictation software is preferred.
  • Demonstrated personal effectiveness & credibility.
  • Ability to maintain productive, cordial relationships with colleagues and others with whom you will come in contact; must demonstrate the ability to collaborate and to engage in teamwork.
  • Must demonstrate the ability to adapt readily when circumstances and/or assignments change.
  • Must maintain client confidences and the confidentiality of Taft internal information.
  • Must demonstrate thoroughness & very close attention to detail.
  • It is essential that Document Specialist have the ability to communicate effectively, using proper English, grammar, and punctuation in oral and written communications.
  • Must be deadline driven.

Interested candidates should apply to Alycen Cummings,

Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.