Docket Specialist - Intellectual Property

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with approximately 600 attorneys and over 1,000 total on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm in the Midwest.

Taft is seeking an Intellectual Property (IP) Docket Specialist to join either our Chicago or Indianapolis office.

IP Docket Specialists serve clients by providing support to attorneys and IP team members. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Responsibilities:

  • Manage all aspects of IP docketing for U.S. and international IP portfolios, with a focus on all matters related to trademarks, patents, and domain names.
  • Prepare and distribute docket reports as requested by attorneys and legal teams to ensure that all deadlines are met. Direct contact with internal clients to ensure daily docket deadlines satisfied.
  • Preserve and audit the docket database, including entering, clearing, and updating filing due dates and reminders.
  • Maintain a thorough knowledge of the docket database to create specialized reports and make appropriate changes as necessary.
  • Assist with intake and auditing of all Intellectual Property transferred files.
  • Manage client communications and the integrity of electronic case records.
  • Maintain knowledge of trends, developments, and legislative rulings impacting all IP procedures and regulations.
  • Communicate with USPTO or relevant trademark jurisdiction to confirm deadlines.
  • Manage docketing software.
  • Maintain compilation of information for the Docket Manual.
  • Work closely with all firm departments to assist with the workflow of the firm.
  • Identify policies and procedures that can be improved and suggest operational enhancements of the Docket Department.

Competencies:

  • Understands and has substantial experience with trademark clearance, prosecution, renewal, and enforcement processes.
  • Advanced knowledge of docketing software (e.g., Pattsy, CPI, Foundation IP, Anaqua).
  • Knowledge of federal, state, and local intellectual property laws and regulations.
  • Knowledge of U.S. Patent terminology, prosecution procedures, and deadlines for both US and foreign intellectual property matters.
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
  • Strong written and verbal communication skills.
  • Strong organizational skills.
  • Strong problem-solving skills.
  • Ability to work under tight deadlines and prioritize responsibilities.
  • Ability to work independently and under own direction and initiative.
  • Ability to handle and maintain confidential information.

Qualifications:

  • Bachelor’s Degree.
  • At least seven (7) years of related work experience.

Interested candidates should apply to Alycen Cummings, acummings@taftlaw.com.


Taft is an Equal Employment Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing.